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Administrative/Accounting Clerk l-lll

  • On-site
    • West Sacramento, California, United States
  • $60,000 - $80,000 per year
  • Operations

Job description

 Novate Solutions, Inc. is an Industrial Technology Services firm with 20+ years of providing professional engineering design, turnkey project implementation, and support services for the technology that runs industrial production facilities. Our clients are large scale industrial facilities that rely on us for our expertise and high-quality implementation of process control systems, information software, instrumentation, industrial networks, SCADA, measurement, inspection, motion, and state-of-the-art Industry 4.0 technologies.

This Accounting Clerk is part of the administrative office management team and reports directly to the Chief Operating Officer for the company with a variety of other duties. This role is critical in nature and responsible for providing billing, administrative, clerical, and administrative services. It is a supporting role.

The Administrative Clerk role currently consists of ensuring accuracy and efficiency of operations, some A/R duties, process management, project management software and project set-up. Routine tasks are managed from the list of responsibilities and will increase with Clerk’s ability to master tasks and multi-task. This Clerk manages their time, has a keen eye for detail and will complete responsibilities, and coordinate with staff as required. 

To be successful in this role, the ideal individual must:

  • Be an effective communicator both verbally and in writing.

  • Be a self-starter, driven to take initiative and is highly self-motivated.

  • Be highly organized with attention to detail and time management skills.

  • Have the ability to work independently.

Job requirements

Responsibilities:

Supporting COO in conjunction with the below tasks:

  • Process and enter new contracts into business systems

  • Generate invoices and submit to clients

  • Process accounts and incoming payments in compliance with financial policies and procedures

  • Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables data

  • Preparing invoices

  • Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted

  • Reconcile project expenses using business systems

  • Facilitate payment of invoices due by sending bill reminders and contacting clients (Collections).

  • Health and Safety compliance monitoring

  • Collecting mail and receiving packages to the office daily

  • Other various tasks as required associated with corporation transactions, governance, and operations.


Required Skills and Experience:

  • Proven working experience as Accounting Clerk or Assistant with some experience with receivables

  • Effective communicator, both written and verbal

  • Basic understanding of accounting principles

  • Proven ability to calculate, post and manage accounting figures and financial records

  • Data entry skills along; natural aptitude with working with numbers a bonus

  • Hands-on experience in operating spreadsheets and accounting software

  • Proficiency in Microsoft Office, Word, and Excel

  • Customer service orientation and negotiation skills

  • High degree of accuracy and attention to detail

  • Extremely organized and able to manage multiple priorities simultaneously

  • Critical thinking skills a must

  • Able to work effectively in a fast-paced environment individually and as part of a team

  • Must display excellent Excel skills including but not limited to, Excel tables, formulas and tabular items. 

  • Knowledge of standard letters with respect to business letters, formatting, and emails.

Education:

  • Minimum of associate’s degree (or 4 years of experience in a similar position) in Finance, Accounting, or Business Administration or another related field

  • BS Degree in Finance, Accounting or Business Administration is a plus

License/Certifications:

  • Valid CA driver’s license

  • Typing Certificate of over 45 WPM

  • 10 Key Certificate of 9000 KPM

Competencies:

  • Communication

  • Results Driven

  • Critical Thinking

  • Work Independently

Work Authorization/Security Clearance:

  • Ability to pass a comprehensive security level background check

  • Must be a U.S. Citizen or Permanent U.S. Resident.

Benefits

  • Paid vacation

  • 401(k)

  • Flexible work schedule

  • Health, vision and dental insurance

  • Wellness benefits

  • Life Insurance

Equal Opportunity Employer

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